Job 66 - Finance and Operations Manager

ABOUT THE COMPANY

This employer is a youth-led and youth-serving sustainable development organization and Canadian registered charity. As the final generation that can solve climate change young Canadians are being empowered to create a more inclusive, fair, prosperous, and sustainable future. The organization’s intended impact is to see to it that by 2030, Canada is implementing adaptation and mitigation strategies compatible with a climate-resilient future, through the influence and action of young leaders.

ABOUT THE JOB 

The successful candidate will play a key role in supporting the organization in building sound governance, transparency, and accountability mechanisms. The Finance and Operations Manager will work closely with the Executive Director and the Board of Directors to manage the organization's finances, compliance, and payments. To do so, the Finance and Operations Manager will be responsible for administrative, financial, operational, and HR duties as it relates to the day-to-day needs of the organization and its activities.

RESPONSIBILITIES

• Financial Stewardship. This includes all tasks related to bookkeeping, accounting, financial planning, budgeting, reporting, taxes, currency exchanges, cashflow stability, banking, audit, payroll, invoicing, and receipting (eg. issuing tax receipts, receipts acknowledging gifts, and payment receipts).
  • Support the Executive Director in setting organizational and programmatic budgets, tracking and providing variance analysis of budget vs actual, and providing robust financial updates.
  • Execute bank and general ledger reconciliations for The Company.
  • Prepare financial reports and monthly balance sheets by collecting, analyzing, and summarizing account information; reconciling financial discrepancies when necessary for The Company at large, and its respective programs.
  • Keep a clear record of all incoming and outgoing financial transactions; providing invoices and reimbursements by verifying appropriate documentation.
  • Pay bills required to run the program and act as liaison with partners.
  • Maintain accounting controls by preparing and recommending policies and procedures, developing financial and security controls as necessary, and ensure organization-wide compliance.
  • Support in The Company’s annual audit and other requirements to ensure compliance with the Canada Revenue Agency as a registered charity such as filing government regulated submissions, such as charity returns and HST filings.
  • Manage fiscal sponsorship contracts, client reports, and disbursements.
• Risk & Compliance. Support the Executive Director in identifying and managing organizational risks, establishing and enforcing misconduct policies and consequences, and incorporating and/or filing for tax-exempt status if necessary.
• Operations. Ensure that the day-to-day operation of the organization is effective and efficient, this includes the maintenance of The Company’s Monday.com platform and the exploration of CRM systems to better manage The Company's network of partners and stakeholders.
• Fund Development. Provide support to the Executive Director with fund development activities as it relates to stewarding donor relationships, developing grant proposals, and ensuring that The Company's cash flows can meet the demand of The Company's programming.
• Other administrative duties and operations support as they arise.

APPLICANT QUALITIES  

Essential Qualifications

• • A post-secondary graduate.
  • Between the ages of 18 to 30 at the start of the job placement.

Other Qualifications:

• • Bachelor’s Degree in a related discipline, including but not limited to non-profit management, business, finance, or administration. Upper year undergraduate and master’s students seeking a full-time position are also eligible.
  • Strong command of and experience using Quickbooks Online.
  • 1-3 years experience in an administrative role with financial responsibilities required (this can be satisfied through work, internship/co-op, volunteer, and extracurricular activities).
  • Demonstrated interest in relevant domains (ie. sustainability, climate, environment, education, youth engagement and action) is considered an asset.
  • Proficient with using word-processing, database and spreadsheet software (most notably Microsoft Office suite and Google Workspace).
  • Experience working with Slack and Monday.com, highly preferred.

Skills and Competencies:

• • Eager to be in a fast-paced, entrepreneurial environment with a high learning curve.
  • A self-starter able to take initiative on responsibilities with minimal supervision; proven ability to work independently.
  • Excellent interpersonal skills; demonstrating a positive attitude to work effectively and collaboratively with colleagues in a virtual environment.
  • Ability to speak, write, and communicate in French is a strong asset.

ADDITIONAL DETAILS 

LOCATION

Remote - Anywhere in Canada, this is a virtual, work-from-home position

This is a Paid Training Position (with the likelihood of full-time employment)

This position is posted by Iron and Earth. Your interest in this position would involve participating in the Net-Zero Pathways (NZP) Program, if eligible.

The Net-Zero Pathways Program will enable self-identified and engaged Indigenous and fossil fuel workers and their communities to diversify their skills into a net-zero sector. NZP is a 7-week program that provides one-on-one case management, employability soft skills teachings, and engagement with employers to recruit and hire skilled workers seeking reliable employment opportunities. 

Week 1: Employability skills training and overview of renewable energy sector. NZP is a fully paid 5-day (including wrap-around financial assistance) employability and employer-based workshop with an overview of the opportunities in the renewable energy sector. 

Weeks 2-7: Hands-on job training. We will assist in placing you in a paid on-the-job training for 6 weeks with an employer in the renewable energy industry.

HOW TO APPLY

Interested candidates should send their résumé/CV and cover letter to [email protected] 
Please mention Job 66 when applying.

We believe in everyone. We see the strength in your unique history.  
You've read all this way,  you may as well apply!

---------------------

Iron & Earth’s training programs are funded in part by the Government of Canada's Sectoral Workforce Solutions Program.